Assistant, Buying

Job Responsibilities:


  • Actively trade my buying area weekly and take decisions on price, range and promotions. To do this I use data on customers, competitors, sales and margin.
  • Creates buying plans detailing range, price, suppliers and promotional activity.
  • Plan and create customer focused range to optimized sales and margin and achieve budgets.
  • Agree exit plans for discontinued/delisted lines.
  • Ensure regular checks of outlet. Monitor trends and derive plans to capitalize the opportunities.
  • Working within a team to increase sales and ensure efficiency.
  • Managing stock levels and making key decisions on stock controls.
  • Provide feedback on the needs for trainings and development of team.
  • Identify new sources of supply and negotiate terms with new suppliers.
  • Responding to customer’s complaints and comments, and, ability to resolve them quickly and escalate if necessary.
  • Negotiate with existing suppliers to optimized performance and improve terms to reduce prices for customers.
  • Attending commercial meetings or briefings or training.
  • Updating by sharing information on business performance, new initiatives and other pertinent issues with colleagues and/or line manager.
  • Maintaining awareness of market trends in the retail industry, understanding forthcoming customer initiatives and monitoring what local competitors are doing.
  • Create and execute promotions to deliver the trade plan.
  • Contributes to team effort by accomplishing related results as needed.

Financial Accountability:

  • Analyzing sales figures and forecast future sales to maximize sales and margin across my buying area.
  • Use Information Technology to record sales figures, for data analyzing and forward planning.
  • Achieves financial objectives, expenditures, by initiating corrective actions.
  • Contributes to team effort by accomplishing related results as needed.
  • Negotiate logistics income on behalf of supply chain to improve profit for re-investment.
  • Help to deliver the expenses budget and feedback to my line manager ways to reduce costs.


  • Use customer and competitor survey into my trading plan and trading activity.
  • Visit stores to listen to feedback on how I can simplify things for stores and improve my buying area offer for customers.
  • Improve my ranges for customers.


  • Review my team’s progress against objectives. At least 2 review a year.
  • Have a Development Plan for my technical needs.
  • Supportive of and willing to assist my line manager.
  • Regularly plan and review work with my line manager.

Job Requirements:

Education & Experiences:

  • Experience hiring, training, developing, supervising and appraising personnel.
  • Computer literacy in word processing, data base management and page layout.
  • Strong oral and written communications skills.
  • Commitment to working with shared leadership and in cross-functional teams.

Key Competencies:

  • Demonstrated skills, knowledge and experience in execution of purchasing function.
  • Strong strategic, analytical, organizational and personal skills.
  • Demonstrated numeric ability, forecasting skills, margin management.

  Employment Type:  Permanent

  Min. Education:  Diploma

  Spoken Language:  Malay, English, Mandarin

  Written Language:  Malay, English